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PRIVACY POLICY

1. INTRODUCTION

We respect your privacy and are committed to protecting your personal data. This privacy notice will let you know how we handle the personal data we collect as well as your rights.

2. WHO WE ARE

We are made up of a number of companies, all forming part of the Mayborn Group. This privacy notice is issued on behalf of the Mayborn Group so when we mention “we”, “us” or “our” we are talking about the company in Mayborn Group responsible for processing your data.

The company in Mayborn Group responsible for data collected from individuals in this country is:

Mayborn (UK) Limited
Mayborn House, Balliol Business Park, Newcastle upon Tyne, NE12 8EW.
0191 250 4435
privacy@mayborngroup.com

3. WHAT PERSONAL DATA DO WE COLLECT AND HOW DO WE USE IT?

WHEN YOU MAKE PURCHASES 

We collect personal data when you make an online purchase, a purchase from us at a show or exhibition and/or if you choose to register for an account with us. 

The personal data we collect is your name, billing/delivery address, order history, email address and telephone number.

We use this data to process any orders that you make. This is to enable us to perform our contract with you. If you do not provide the personal data requested, we will be unable to supply the products you have ordered. 

WHEN YOU REGISTER FOR MARKETING COMMUNICATIONS

We collect personal data when you register to receive our marketing emails either directly from us, or through a third party where you have given that third party permission to do so. 

The personal data we collect is your: name, email address and the date of birth or due date of your child/children. 

With your consent, we will use this data to keep you informed by email about relevant products and services including tailored special offers (based on your due date or child's date of birth), discounts, promotions, events, competitions and other products and/or services of a similar nature. 

Of course, you can withdraw your consent by clicking on the unsubscribe link on any email we have sent you.

WHEN YOU ENTER OUR COMPETITIONS

We collect personal data if you enter a competition either directly with us, or through a third party where you have given that third party permission to share your data with us.

The personal data we collect is your: name, email address, and any specific details as outlined in the terms of the applicable competition.

We use this data to administer the relevant competition. This is to enable us to perform our contract with you. If you do not provide the personal data requested, you will not be able to participate in the competition. 

WHEN YOU CONTACT OUR CUSTOMER SERVICE TEAM

We collect personal data when you contact us through our customer services. This could be via our website, telephone call, email SMS or social media message.

The personal data we collect is your: name, email address and any information you choose to provide us, for example details of complaints or comments you make. If you contact us via social media we may also collect your social media handle. You may also choose o provide information regarding you or your child's health; this is referred to as sensitive personal data.

We rely on our legitimate interests to use this data so we can provide you with customer service, inform any future communication we have with you and to measure how satisfied our customers are.

Wehere you have chosen to share any sensitive information with us, this will be on the basis of your consent and any such information including any details about you or your child's health, will only be used as needed to ensure we deal with your enquiry as thoroughly as possible.

WHEN YOU RESPOND TO CASTING CALLS

We collect personal data when you respond to a casting call.

The personal data we collect is your: name, contact details, your child's details and any other details outlined within the relevant casting call; typically including photographs. 

With your consent, we will use this data to select participants for the relevant marketing activity. 

WHEN YOU COMPLETE ANY SURVEYS WE SEND YOU

We collect personal data when you choose to complete any surveys we send you. 

The personal data we collect is your: name, email address and any other details as outlined in the survey.

We rely on our legitimate interests to use this data so we can measure how satisfied our customers are and for internal business processes such as improving our services and products.

WHEN YOU REGISTER A PRODUCT WITH US

We collect personal data when you register a product with us. 

The personal data we collect is your: name, email address, contact details and product information.

We rely on our legitimate interests to use this data so we can provide you with the product support you have requested.

WHEN YOU ACCESS OUR WEBSITE

We collect personal data when you access our website, which uses cookies.

To find out more about the use of cookies and how you can manage them, please read our cookie policy.

FOR SECURITY AND LEGAL REASONS

We use your personal data to protect our business and your account from fraud and other illegal activites. This includes using your personal data to maintain, update and safeguard your account. 

In some cases, we will use your personal data because it's necessary for us to comply with a legal obligation (such as if we receive a legitimate request from a law enforcement agency or for the prevention of fraud).

 

4. WHO DO WE SHARE YOUR PERSONAL DATA WITH?

We will never sell any of your personal data to a third party. However, in order for us to provide our services to you, we share your personal data with our trusted third party service providers and/or our group companies, as detailed below. Whenever we share your personal data, we put safeguards in place which require these organisations to keep your data safe and to ensure that they do not use your personal data for their own marketing purposes.

EXAMPLES OF THE SORT OF THIRD PARTIES WE WORK WITH ARE:

  • Delivery companies.
  • IT companies who support our business systems and databases.
  • Marketing companies who help manage our communications with you.
  • Payment service providers who handle payments relating to purchases made via our websites.
  • Internet companies to show you products which we think might interest you whilst you are browsing the internet. You can read our cookie policy for more details.
  • Customer service providers.
  • Professional advisors.

It is in our legitimate interests as a business to work with these service providers since we may not have the capabilities to provide these services ourselves. In each case, we will ensure that the service provider is only allowed to use your personal data in order to provide the services to us and for no other purpose.

GROUP COMPANIES

We may share the personal data we collect with other organisations in the Mayborn Group where those other companies share various operations and business processes with us. We will do this in order to fulfil our contractual obligations to you, or because it is in our legitimate interests to do so.

TRANSFER OF YOUR PERSONAL DATA OUTSIDE THE EEA

We may need to transfer your personal data outside the European Economic Area (EEA) for example to the USA or to the UK (If necessary where the UK is no longer in the EEA), in the following circumstances. 

  • Where you have requested a service which is fulfilled by one of our group companies which sit outside of the EEA; or
  • Where we work with a supplier which processes some of its data outside of the EEA.

These countries may not have the same data protection laws as the EEA and so your personal data may not be subject to the same protections. In such cases we will always make sure that any transfer of your personal data is subject to appropriate safeguards to ensure it is handled in accordance with the rule which apply in the EEA and under the guiding principles set out in this privacy notice. 

5. HOW LONG DO WE KEEP YOUR DATA?

In broad terms, we will only retain your personal data for as long as is necessary for the purposes described in this privacy notice. This means that the retention periods will vary according to the type of data and the reason that we have the data in the first place. 

We have procedures in place regarding our retention periods which we keep under review taking into account our reasons for processing your personal data and the legal bases for doing so. 

6. WHAT ARE YOUR RIGHTS?

You have a number of rights relating to your personal information and what happens to it. You are entitled to:

  • Access personal data we hold about you;
  • Request us to correct any mistakes in your personal information;
  • Request us to delete personal data concerning you in certain situations where there is no good reason for us to continue to process it;
  • Object at any time to processing of your personal data for direct marketing purposes, normally by clicking the "unsubscribe" link in an email we have sent you;
  • Object in certain other situations to our continued processing of your personal data; and 
  • Otherwise restrict or temporarily stop our processing of your personal data in certain circumstances.

To exercise any of these rights, please contact us at privacy@mayborngroup.com.

If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner's Office. You can contact them by calling 03031231113. Or go online to www.ico.org.uk/concerns.

7. CHANGES TO THIS PRIVACY NOTICE

We regularly review this privacy notice. If we make significant changes we will let you know but please regularly check this policy to ensure you are aware of the most updated version. 

This privacy notice was last updated on 14th October 2019.